Privacy Policy

Thank you for visiting the AMERICAN SYSTEMS website (the “Site”). Your privacy is important to us. We want to help you better understand how we collect, use, safeguard, and share your personal information. This Privacy Policy is designed to help you understand your privacy choices when you visit our Site or use our services. It does not apply to other websites that we do not control or other services that we may provide under contract.

We encourage you to read this Privacy Policy carefully and take the time to get to know our practices.  If you have questions about this Policy or our privacy practices, please contact us at Privacy@AmericanSystems.com.

This Privacy Policy lists our current practices related to your personal information, but it may be adjusted from time to time at our discretion. We are a U.S.-based company, and your personal information will be processed by AMERICAN SYSTEMS and its related third parties in the U.S.   On rare occasions, our related third parties may be located in other countries.

Information Collection

AMERICAN SYSTEMS collects personal information which may include:

  • First and last name, company name, email address, postal address, IP address, device ID and other data, phone number, user ID, password and password hints, and other security information used for authentication and account access
    • We use this information to provide you with our services, including identity confirmation, job applicant tracking, and indirect marketing.

Job applicant information provided during our job application process may include:

  • Name, contact information, date of birth, social security number, device and internet connection information, education and work history, gender, race or ethnic origin, sexual orientation, disability and veteran status, criminal record (where permitted by law), and other relevant information. 
    • We use this information for human resources services, including, but not limited to, staffing, benefit enrollment, records management, analyzing our recruiting process and outcomes, conducting academic and employment verification, background investigations (where permitted by law), security clearance investigations, and affirmative action planning and analysis. 

We use the Internet Protocol (IP) addresses of computers that access our Site to help identify you, diagnose any problems with the Site, administer and improve our Site, and gather personal information related to the purposes specified above.

Information Collection through Cookies

We may use cookies to identify you and track your use of the Site to improve your user experience, tailor Site interactions, deliver content specific to your interests, provide support, and administer and improve the Site. Cookies are small files placed on your computer by the Site for identification purposes. Cookies identify you to the Site and are used to load your preferences and track the pages you visit.

Web browsers may be configured to automatically accept cookies, and most will allow you to modify the way cookies are handled. You may be able to configure your web browser to warn you when it receives a cookie in order to be given a choice to accept or reject the cookie, or you may be able to configure your browser to automatically refuse cookies. See the "Help" menu of your browser or its company’s website to learn how to change cookie preferences in your browser. 

The Site does not respond to browser "Do Not Track" (“DNT”) requests.

Information Use

In general, you can visit many of our web pages without telling us any more personal information than your device and IP address information. In certain occasions like a mailing list signup or submitting an employment application, we will ask for additional personal information and request your consent to process it for a specified purpose. Whether or not you provide such information is completely your own choice, but our services may be limited.

If we decide to use your personal information in a manner materially different from that stated in our Privacy Policy at the time that such information was collected, we will obtain your consent before any additional processing is begun. You agree that if we send such notice to your then-current e-mail address as reflected in our records, such notice will be sufficient. The notice will ask for your consent to use your personal information in a manner different from our original processing. If you do not consent, then we will not process your personal information beyond the purposes for which you have already consented.

Information Sharing

Our services are possible because of a variety of third parties and service providers. Sometimes it is necessary to share personal information with them to support our services. We may also share your information in the following circumstances:

  • To conduct background checks and other necessary pre-employment activities for job applicants
  • To consider you for work opportunities on projects that we currently work or propose to work
  • To process services which may benefit you as an employee such as providing employee benefits, employee travel assistance, employee expense report processing or compensation program analysis.
  • To respond to lawful court orders, subpoenas, warrants, or other requests by public authorities, or as otherwise required by law.
  • As part of a partial or total assignment of assets or other corporate change, including a potential merger, acquisition, sale, or other change of control.

We ask for your consent before sharing personal information with any third party. Your information may be disclosed to AMERICAN SYSTEMS’ domestic and foreign subsidiaries. Your information may also be transferred to a third-party for the purposes of data back-up, consolidation, storage, and simplified customer management. As part of any data transmission, your information may be transferred across state and country borders. We will not share, sell, rent, or otherwise disclose personal information to other companies without your consent.

If we learn your personal information is not protected according to our contract, or is being processed beyond your consent, we will take reasonable steps to protect your information and/or cease its illegitimate processing.

Information Protection

Although we take appropriate measures to safeguard against unauthorized disclosures of information, we cannot assure you that the personally identifiable information we collect will never be disclosed in a manner that is inconsistent with this Privacy Policy. We maintain administrative, technical, and physical security measures designed to provide reasonable protection for your personal information against unauthorized access, disclosure, alteration, loss, and misuse. These security measures include access controls, encryption, secure configurations, website certificates, firewalls, endpoint protection software, device sanitization measures, and network monitoring tools.

While we are dedicated to securing our Site and services, you are responsible for securing and maintaining the privacy of your password(s) and account information. We are not responsible for protecting personal information that you have shared with a third party, including using the same password at our Site and along with other sites.

Your Rights

We understand that you have rights over your personal information. We have designed our Site for you with reasonable steps to allow you to access, correct, amend, delete, port, or limit the use of your personal information.

Job applicants are able to update many types of collected personal information directly within your job application account. Please contact us at HR@AmericanSystems.com if you are unable to access or otherwise change your personal information within your account.   If you are concerned about other data collected, please contact us at Privacy@AmericanSystems.com.

We may periodically send our customers information regarding our job candidates, employees, products and services. If you have been receiving such information and do not wish to continue receiving such information, you may opt-out of receiving these communications by replying to unsubscribe in the subject line in the email, emailing us at Privacy@AmericanSystems.com.

Minors

The Site is not designed for individuals under 16 years of age, although we may receive job applications from those who are under the age of 16 but are legally able to work for our Company. Please be aware that we will not knowingly collect personal information from anyone under the age of 13. By visiting the Site, you are confirming that you are at least 13 years of age. If you have questions about your personal information’s collection, use, or sharing, or would like to make a complaint, please email us at Privacy@AmericanSystems.com.

Links

The Site may contain links to other services and websites outside of our control. For example, the page of the Site devoted to employee benefits offered contains links to third party providers and websites maintained by those providers. Please be aware that we are not responsible for the privacy practices of such third parties. We encourage you to review the privacy policy of each website you visit.

Modifications to the Privacy Policy

We reserve the right to modify this Privacy Policy from time to time. If we decide to change this Privacy Policy, we will post any such changes on the Site where the Privacy Policy is located so you will always be aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We will also email those users who have given us sufficient personal information to contact them regarding changes to our Privacy Policy. Your continued use of the Site following the posting of changes to this Privacy Policy means that you accept the changes to the policy.

Contact Information

AMERICAN SYSTEMS has appointed a Privacy Administrator. If you have any questions about this Privacy Policy, or its implementation you may contact us at Privacy@AmericanSystems.com, or you may send regular mail to the following postal address: AMERICAN SYSTEMS, Attn: Privacy Administrator, 14151 Park Meadow Drive, Suite 500,  Chantilly, VA 20151. Should you believe your personal information has been used in a way that is not consistent with this Privacy Policy or should you have further questions related to this Privacy Policy, please contact the Privacy Administrator by email at Privacy@AmericanSystems.com the above address.

Effective Date

This Privacy Policy is effective as of May 25, 2018.