AMERICAN SYSTEMS’ Records Management solutions help our clients manage risks and increase operational efficiencies. Information is a vital strategic and operational asset. The risks associated with poorly managed information have severe financial and operational consequences. They can also damage an organization’s reputation. Organizations must implement effective enterprise processes to manage information assets, and successful enterprises use effective records management frameworks to assess and improve their information management capabilities.
In the beginning, AMERICAN SYSTEMS identifies all regulatory and compliance requirements that have an impact on the organization. Our team assesses the business and technical environment for adequate backup, archival, and retrieval processes and evaluates and develops policies and procedures for creating, storing and destroying business records. We design records retention schedules and file plans and identify and categorize vital records for protection and availability.
We design a phased approach to remediate vulnerabilities and develop enterprise training programs. Using this approach, functional unit coordinators communicate the policies, procedures, workflows, and systems required for quality records management.
Most importantly, we provide a records management compliance overview. This overview outlines the risks associated with poor recordkeeping and the costs associated with storing information that should be destroyed.
Our experience shows that personnel and management involved in corporate records management processes can more efficiently manage the changes that occur as a result of the new program when they are educated about risks and costs. Our methodology is built on the international standard for records management, ISO15489, and customized for our clients. This approach provides the highest level of value to our client organizations and assures the implementation of a successful records management program.